Quick Answer
Once a purchase agreement is signed, dozens of deadlines start ticking at once. A transaction coordinator tracks those dates and documents so your agent can stay focused on strategy and negotiation instead of chasing paperwork.
- Role type
- Administrative support, not a licensed advisor
- Works with
- Your agent and the other side's agent
- Handles
- Deadlines, forms, and status updates
- Typical span
- Contract signing through closing day
What a Transaction Coordinator Handles
A transaction coordinator keeps the file organized, making sure signatures are collected, deadlines for inspections and financing are tracked, and everyone involved, including the lender and title company, has what they need on time.
They typically do not negotiate on your behalf or give you advice about price or strategy. Those decisions stay with your buyer's agent or listing agent.
Why This Helps You
A missed deadline in a real estate contract can mean losing an earnest money deposit or a contingency right, so having someone dedicated to tracking dates reduces that risk considerably.
It also frees up your agent's time for the parts of the deal that actually require their judgment and experience, like pricing strategy and negotiation.
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Frequently Asked Questions — Transaction coordinator
Do I pay the transaction coordinator directly?
Usually not. Coordinator fees are typically built into brokerage operations or paid by the agent, not billed to you separately.
Is a transaction coordinator a licensed agent?
Not necessarily. Many hold a real estate license, but they operate in an administrative capacity rather than as your advocate.
Will I talk to the transaction coordinator or my agent?
Both. Your agent still handles strategy and negotiation, while the coordinator often reaches out directly about paperwork and deadlines.
Does every transaction have a coordinator?
Not every brokerage uses one, but many teams, including ours, rely on a coordinator to keep larger transaction volumes on schedule.